SAME Post Leaders
Are you an SAME Post Leader? Here you will find information about criteria for the Streamer Program, change of office reports, financial and administrative information, best practices samples and templates, interviews with volunteer leaders, operations manuals, and chapter management resources.
SAME Engage: The place to collaborate and network with A/E/C industry leaders in a joint service environment, on both local and national levels. (open to members only)
Use the information and links below to access the required documents and general information for establishing your Post. Please contact Membership & Post Operations if you have any questions.
- Post Leader Quick Reference Guide (August 2023)
- Post Operations Manual Updated December 2023
- Change of Post Officers Report (Web Form) Submit immediately after installation of new Post Officers
- Post Bylaws Template
- Post Officer Installation Procedures
- SAME National Awards Manual
SAME Membership Cycle & Understanding Reports Webinar
View or Download Slides2024 – Membership Streamer is based on growth in Individual and Sustaining Company member categories.
The 2024 Membership Numbers will be updated monthly. If you need a roster please email posts@same.org.
The 2024 Streamer Portal is open.
Requires unique login for each Post. Email posts@same.org for assistance.
Deadline for Submissions
- The Calendar Year 2024 Streamer Submissions – Submissions will be entered throughout the year and final entries will be due on January 31, 2025. Streamers submissions are required as part of the Post Annual Report.
Post Size for 2024 Streamer Criteria
2025 Streamers Program – started January 1, 2021
2025 Streamers Planning Tool – utilize to plan your program year
2025 Streamers Briefing – learn about the program
Watch Streamer Program Briefing presentation.
Introduction
Starting in 2021 all Posts of the Society of American Military Engineers will be required to submit their annual activities via the Streamer Awards supporting the five areas supporting the SAME 2025 Strategic Plan, as part of their required Annual Report. The Post Streamers Awards are presented during the Joint Engineer Training Conference and Expo held the following spring.
Streamer Submission Procedures
Submission for the 2025 Streamers Program will be through the online portal. Submissions will require a write up of 250 words or less, detailing how the Post met the intention of the task supporting the various goals in the Strategic Plan. Additional documentation will no longer be required for submissions.
Streamer Review
Streamers will be reviewed at the end of the submission period and overseen by the National Board of Direction, under the guidance of the Vice President over Posts. Reviewers will be comprised of Elected Directors and assisted by COI.
Deadline for Submissions
The Calendar Year 2024 Streamer Submissions – Submissions will be entered throughout the year and final entries will be due on January 31, 2024. Streamers submissions are required as part of the Post Annual Report.
Post Size for 2024 Streamer Criteria
- Small Post (0-175 members): Complete one activity from IGE and earn 600 points
- Medium Post (176-450 members): Complete one activity from IGE and earn 1000 points
- Large Post (451+ members): Complete one activity from IGE and earn 1700 points
There will be a Membership Streamer for 2024 and it is based on growth of individual and corporate members over the course of the year.
Past Streamer Results
- 2023 Streamers Final Results
- 2022 Streamers Final Results
- 2021 Streamers Final Results
New 2025 Streamer program. No Membership Streamer due to Covid-19. - 2020 Final Streamer Results
Altered Streamer program due to Covid-19. No Membership Streamer. - 2019 Final Streamer Results
- 2018 Final Streamer Results
- 2017 Final Streamer Results
- 2016 Final Streamer Results
- 2016 Post Membership Streamer Results
- 2015 Final Streamer Results
If you have any questions, contact Post Operations at posts@same.org
Post Annual Reports: Due March 31
- IRS Tax Filing Requirements: All Posts must annually file a Form 990 with the IRS – the specific Form 990 that your Post must file will depend upon your Post’s gross receipts.
- The group exemption number is 1278. This will be needed on IRS Form 990. The specific Form 990 that your Post must file will depend upon your Post’s gross receipts.
- Posts with average gross receipts for the prior three years of $50,000 or less file the Form 990-N (known as the e-Postcard)
- Those with higher annual gross receipts than that will continue to file a Form 990 or Form 990-EZ as required for their circumstances by the IRS regulations.
- SAME encourages Posts to consult with a professional tax adviser as they address their IRS filing requirements.
Forms and Online Resources
- Post Treasurer Training Video
- Sample Audit Report
- Sample Budget
- IRS Designation Letter [PDF] This is the National Tax Exemption Certificate
- SS-4 EIN Form and Instructions
- National Certificate of Incorporation
- IRS W-9 form
The Post is responsible for coordinating with the National Leader on the specifics of the engagement once confirmed.
Please email posts@same.org to request a visit or participation from one of SAME’s National Leadership Team.
The request needs to include:
- Time/Date/Location of the event or meeting
- How you would like them to participate? (Keynote, State of SAME, Board Swearing-In, IGE event, etc.)
- Primary contact information: name, email, phone
- Any other pertinent information that would be helpful to the leader
The National Leadership Team meets regularly to review requests and determine who might be available for your meeting or event. A National Office staff member will be in touch regarding the request. The National Leadership Team includes: President, President-Elect, Vice Presidents, Immediate Past President, and Executive Director.
2025 SAME Undergraduate Innovation Design Challenge
Submissions for the 2025 SAME Undergraduate Innovation Design Challenge are due by February 21, 2025.
This competition, led by the College Outreach COI, evaluates design projects that are being developed by student members as part of their degree curriculums and highlights the innovative thinking of the next generation of STEM professionals.
Learn more about the student challenge
Post Best Practices
Since the Society’s founding in 1920, Posts have served as the foundation for SAME’s ability to impact national security, drive partnership through industry-government engagement, help develop leaders, assist veterans, and inspire and mentor the next generation of STEM professionals. At more than 100 Posts and Field Chapters around the world, volunteer leaders are working to advance the SAME mission, support the joint engineering community, and strengthen the A/E/C profession. Through interviews with these members, Post Best Practices shine a light on the various contributions SAME Posts (large, medium, and small) are making for today, and tomorrow.
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Post Best Practices: A High Bar in Hampton Roads
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Post Best Practices: Meeting Member Needs in Georgia
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Post Best Practices: Dreaming Big With the Knowledge Network
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Post Best Practices: Mentoring the Engineering Leaders of Tomorrow in Omaha
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Post Best Practices: Protecting Dams and Levees
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Post Best Practices: Bringing Industry and Government Together
These Posts will furnish the medium for personal contact and association between our members, without which our Society cannot be a virile, living organization. You will want to meet your fellow patriots—they are the best of good fellows—and so you should join the local Post, if there is one in your locality.
The Military Engineer, July-August 1920